Legal
Privacy Policy
Hinata takes privacy seriously. This policy explains what personal information we collect, why we collect it, how it is used, and what rights you have in relation to your data. If anything is unclear, please use the contact page to ask.
Last updated: July 2026
Data collection
What personal data we collect
Information you submit directly
- Name and email address submitted through the contact form.
- Any additional details you include in your message.
- Subject or inquiry category you select or type.
Information collected automatically
- Browser type and version.
- Pages visited and time spent on each page (via analytics cookies, where consented).
- Approximate geographic location based on IP address.
- Referring website or search term that brought you to this site.
Legal basis for processing
Contact form data is processed on the basis of your request for information or services (legitimate interest or pre-contractual steps). Analytics data is processed only where you have given consent via the cookie banner. No data is sold or passed to third parties for independent marketing purposes.
Data usage
How your information is used
Responding to enquiries
Name and email are used solely to reply to your message and to follow up if needed. They are not added to marketing lists without your explicit agreement.
Site improvement
Analytics data (where consented) helps us understand which pages are useful and where visitors encounter difficulties. Decisions are based on aggregate patterns, not individual browsing records.
Third-party services
Where analytics or advertising tools are active, data may be shared with service providers such as Google under their respective data processing agreements. Hinata does not control the data practices of third-party platforms once data reaches them.
Data retention
Contact form submissions are retained for up to 24 months for the purpose of follow-up correspondence. Analytics data retention periods are governed by the analytics provider's settings. You may request deletion at any time.
Security
How your data is protected
Transmission security
All pages on this site are served over HTTPS. Data submitted through the contact form is encrypted in transit.
Access controls
Access to personal data is limited to those who need it to respond to your enquiry. No shared credentials are used for systems holding personal information.
Breach notification
In the event of a data breach affecting your personal information, Hinata will notify affected individuals and relevant authorities in accordance with applicable legal obligations.
Your rights
What you are entitled to
Right of access
You may request a copy of the personal data Hinata holds about you.
Right to rectification
If any personal data held is inaccurate, you may request that it be corrected.
Right to erasure
You may request deletion of personal data where there is no longer a legitimate basis for its retention.
Right to data portability
Where applicable, you may request your data in a structured, machine-readable format.
Right to object
You may object to certain types of processing, including direct marketing or profiling.
How to exercise rights
Submit requests via the contact page. All requests are acknowledged within five working days.
Your Rights and Opt-Out Instructions
You are not required to provide any personal information when using this website. If you prefer not to share your data, you may:
- Avoid filling out contact forms, account registrations, or any data-submitting features.
- Disable cookies through your browser settings (see our Cookie Policy for more details).
- Contact us directly to request the deletion of any previously shared personal data.
We respect your privacy choices. If you would like us to delete your data, please reach out to us through our Contact page. We will process your request promptly.
Information We Collect
Hinata collects personal information that you provide directly when you contact us through our website forms, email (contact@dorfveltmirx.com), or telephone. This includes your name, email address, telephone number, and any details you share about your enquiry related to business consulting for small firms.
We also collect certain technical information automatically when you visit our website, including your IP address, browser type and version, operating system, referring website, pages visited, and the date and time of your visit. This data helps us understand how visitors use our site and allows us to improve our services.
How We Use Your Information
We use your personal data for the following purposes: responding to enquiries about business consulting for small firms, providing quotes or project estimates, scheduling consultations or appointments, sending follow-up correspondence related to your specific request, and maintaining records of our interactions for quality assurance.
We do not use your information for automated decision-making or profiling. We do not sell, trade, or rent your personal information to third parties. We may share data with service providers who assist our operations (such as hosting providers), but only under strict data processing agreements.
Data Retention
Hinata retains personal data only as long as necessary to fulfil the purposes described above. Enquiry records are typically kept for twenty-four months after our last communication. Financial records are retained for the period required by Japanese tax law. You may request deletion of your data at any time by contacting us at contact@dorfveltmirx.com.
Your Rights
Under applicable data protection laws, including Japan's Act on the Protection of Personal Information (APPI), you have the right to: access the personal data we hold about you, request correction of inaccurate data, request deletion of your data, object to or restrict processing of your data, and withdraw consent at any time. To exercise these rights, contact us at contact@dorfveltmirx.com or write to us at 〒174-0063 Tokyo, Itabashi Ward, Maeno-cho, 4-38-11.
Cookies and Tracking
Our website uses essential cookies that are necessary for the site to function correctly. These include session cookies that expire when you close your browser. We do not use advertising cookies or third-party tracking pixels. If we implement analytics in future, we will update this policy and provide clear opt-out mechanisms before any such tools are activated.
Third-Party Links
Our website may contain links to external sites. Hinata is not responsible for the privacy practices or content of those sites. We encourage you to read the privacy policy of any site you visit through links on our pages.
Changes to This Policy
We may update this privacy policy from time to time to reflect changes in our practices or legal requirements. The date at the top of this page indicates when the policy was last revised. Continued use of our website after changes are posted constitutes acceptance of the updated policy.
Contact
For questions about this privacy policy or how Hinata handles your data, contact us at contact@dorfveltmirx.com or by post at 〒174-0063 Tokyo, Itabashi Ward, Maeno-cho, 4-38-11.